You have narrowed it down to a few venue options, but obviously you need to know more before a decision can be made. We are here for you, as we have a number of unique and beautiful venue options and banquet halls in Indianapolis and the surrounding area. Set up a time to visit the venue and get a tour of the facility. If you cannot meet in person, schedule a phone or video conference and ask for a link to a photo gallery or video tour. Then follow this checklist and you will be sure to find the perfect venue for the wedding of your dreams.
In case you missed the first in this three part series, read "Before You Choose Your Venue"
- Is our preferred date available?
If not, what dates are available that might work for us? What about a Friday or Sunday? Do you have a waitlist?
- Can we have our ceremony and reception in the same location?
- Can the venue accommodate our guest list?
If not, what is the maximum capacity? Are there options if we have a larger group? For example, could we do a cocktail-like reception so full seating wouldn’t be needed?
- What services does the venue include?
Does this venue provide everything in-house for your event? If they do, but you want to use outside vendors for some or all of the event is that permitted? If they offer just the venue, can they provide a list of preferred vendors? Are you required to choose from the preferred vendor list?
- Can you provide a breakdown of the costs associated with your venue?
- How long do we have the venue?
Think about when your vendors and caterers would be permitted to arrive and would need to have everything removed at the end. Is this enough time? And for you and your guests, is the time allotted enough for your event? If not, is there an overtime cost and what would that be? Will there be another event taking place before or after ours?
- Does the venue provide a representative for us to work with during the planning process?
Hopefully and likely the answer to this is yes. Ask to meet this person. You will want to be sure you can work well together. The venue is the biggest investment of your wedding so you will be having a lot of interactions with this person. Also, ask if this person will be on-site during your wedding. Ideally, this would be the case. If not, who will be there?
With these general questions answered, it is time for you and your partner to weigh the pros and cons. This can be challenging because it is unlikely that every single box will be checked exactly how you want. However, with the multitude of creative venue spaces popping up all over, there is definitely a wedding venue location just right for you. That is the beauty of our times. There are so many wonderful places to celebrate your special day.
<< Part 1: "Before You Choose" Part 3: "Before Signing For Your Venue" >>
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